Our customers win more business

We take away time consuming admin tasks

We manage your admin so that you can focus on what's important

Running your trade business from your home office or van?

Say hello to an instant team, new systems & processes to manage your admin

Admin is almost always seen as a necessary evil for trade and construction businesses. When there is no admin support, it is usually done by business owners late at night or at weekends. Creating new quotes, tracking job progress and costs, paying staff and subbies, organising documentation, sending invoices (and chasing payments). For many it’s about doing the bare minimum to get by and sacrificing full visibility of how the business is performing until the accountant tells them at the end of the year or, even worse, when there’s no cash in the bank to pay wages or buy materials for the next job. 

At Upsource, we manage all your admin for you…  allowing you to manage your business.

Do you want to easily track jobs from quote to invoice?

No problem. We track each job's progress, time, materials and profitability.

We are certified Tradify experts. We set up, configure and manage Tradify for our clients who immediately benefit from an online job management system that contains their business data – staff costs/ billing rates, raw materials price lists / markups, customers, suppliers, quotes, jobs, documentation, time/cost per job, invoices and productivity reports. We use this to progress each job from quote through to customer invoice and provide you with regular reports.

Are you constantly chasing customer payments?

We work to ensure that you get paid on time and in full.

Invoices - Statements - Reminders - Reports

We issue accurate invoices fast – stating correct customer PO numbers and providing any relevant documentation. We issue all customers with receipts and regular statements. We’ll also send them reminders when invoices are due for payment, and we’ll follow up with them when an invoice goes overdue. At any stage you’ll have access to up-to-date open invoices and ageing reports.

Staff to manage, time to track, wages to pay?

Easy. We use the latest tech to schedule staff, manage time-sheets, costs & payroll.

Schedule your workers to specific jobs. Time-sheets are entered via mobile phone and actual labour costs are calculated and assigned to the job. View weekly time-sheet reports for payroll. Much easier than using spreadsheets or calculating manually.

Always searching for paperwork & documentation?​

Not any more. Tech drawings, safety certs, method statements & signed dockets are all stored in a safe secure location. Easy to find with an invoice number, a job number or a quote number.

Spending too much time on VAT, RCT & managing expenses?​

We’ll quickly organise your accounts & keep them organised. All income & expenses are maintained in Xero which means that VAT, RCT and expense reports are available at the touch of a button.

Already have admin support?

We’ll upgrade your systems, improve your processes and up-skill your existing resource(s), making their job easier and giving you the reports and visibility you need to effectively manage your business.

We’re now better equipped for growth - using cloud based systems to manage our jobs, our 12 staff and our finances. I can now spend more time on site, with my customers and winning new business.
Paul Cosgrove
Voltmaster Ltd
Our operations are now streamlined and we can manage everything "on the go" - quotes, jobs, time-sheets, costs, documentation, invoices and accounts. ​
Ben Kelly
Voltmaster Ltd

Affordable. Flexible. Efficient.

At €120* per day, we are more cost - effective than employing staff directly.

We tailor our service and pricing to ensure that we not only cost less but also provide more value than hiring a full time administrator. Our tech savvy team work faster and provide insights/ideas that help you grow your business.

*excludes VAT @ 23%

How many days support do you need?

We work it out based on your employee headcount and complexity (Low/Med/High) of your business.
We then review quarterly as we get to understand your business better.

Assumed workload / Days per week:

Day Rate:€120 + VAT